BY-LAWS OF THE
POGGIE CLUB OF
Revised and approved at the
August 2003 General Membership Meeting
ARTICLE I
The
name of this Corporation shall be Poggie Club of Washington, Seattle Chapter.
ARTICLE II
The
principal office of the Corporation shall be in
ARTICLE III
The
purpose of the Corporation is defined and declared to be as follows:
Section
1: To protect, propagate, and increase
fish and game and food fish and to improve the habitat for all wildlife.
Section
2: To aid in the enhancement of laws for
the protection and restoration of wildlife, forests, marshes, streams and
lakes; and to promote the observance of such laws.
Section
3: To create and foster public sentiment
in favor of the protection and restoration of woods, waters and wildlife.
Section
4: To promote sportsman like methods in
hunting and fishing, and proper respect for the rights of landowners.
Section
5: To cooperate with all associations or
agencies having similar objectives.
Section
6: To foster the education of the youth
of
Section
7: To participate in any undertaking, of
any description, whether National, State, Civic or private, that may be deemed
necessary by the Corporation, to fulfill and carry out the heretofore written
objectives of the Corporation.
ARTICLE IV
Section
1: Membership in the Corporation is
limited and is dependent on the payment of its dues and the support of its
objectives.
Section
2: Any person over 18 years of age and
who has attended at least one meeting can qualify for membership.
Section
3: Names of proposed members shall be
submitted to the Corporation and voted upon in the absence of such proposed
members. Their membership must be
sanctioned by a majority vote of the
members
present.
Section
4: The Corporation shall be defined as
the general membership.
ARTICLE V
Section
1: The membership fee shall be $20.00,
which shall be full payment for all dues for the current year; January 1st to
December 31st of each year; $15.00 for any additional family members residing at
the same residence. Initiation fees and
dues of new members after September 1st shall be $20.00 to December 31st of the
following year; $15.00 for any additional family members residing at the same
residence.
Section
2: Any member failing to meet dues or
other indebtedness to the Corporation after 60 days and final notice by special
letter from the Chief Poggie shall cease to be a member and their name shall be
dropped from the rolls. Only members in
good standing shall vote.
ARTICLE VI
Section
1: Life members and honorary members
shall be elected by a majority vote of the entire Board of Directors with the
concurrence of the Corporation by majority vote, in the absence of the proposed
members.
Section
2: A LIFE MEMBERSHIP is an honor that
may be bestowed upon a Poggie who has for a least 10 years actively
demonstrated leadership in the principles and objectives of the Poggie
Club. This is a very high honor that
would be held and conveyed to only a very small and select group who have
always lived up to these principles. It
carries with it a paid-up membership and a bronze membership card in the Poggie
Club of Washington, Seattle Chapter, for the life of the Poggie upon whom this
honor is bestowed.
Section
3: An HONORARY MEMBERSHIP is an honor that
may be bestowed on Fisheries, Game and/or Ecology people, newspaper person or
any person who has demonstrated an interest in the objectives and principles of
the Poggie Club. It carries with it a
paid-up membership for the year in which it is given and can be renewed each
year for the life of the individual if so approved. Honorary members shall not be required to pay
initiation fees or dues and are not entitled to vote.
Section
4: The office of a LIFE HONORARY
PRESIDENT may be filled by the majority vote of the entire Board of Directors
with the concurrence of the Corporation by majority vote. The holder of the office shall have been a
past president, in good standing, and one who has actively demonstrated their
leadership in the principles and objectives of the Poggie Club for at least
twenty-five years and shall hold the office during his life. The office is subject to all the rules and
regulations hereinbefore and hereinafter set forth and carries with it a
paid-up membership for life with voting privileges in the Corporation and Board
of Directors.
ARTICLE VII
The
Corporation may suspend or expel any member by a two-thirds vote of the members
present at any regular meeting of the Corporation, or any special meeting
called for that purpose, on receiving evidence
of any
member committing acts inconsistent with the objectives of the Corporation.
ARTICLE VIII
The
officers of this Corporation shall be a President, Vice-President, Secretary,
Treasurer, Immediate Past President and Game Warden (Sergeant at Arms) the
office of Secretary and Treasurer may be held by the same person. The term of office for President shall not
exceed two consecutive years unless approved by two-thirds vote of the paid-up
members present at an annual meeting.
ARTICLE IX
The
management of this Corporation shall be entrusted to a Board of Directors
consisting of the officers and directors as hereinafter provided.
ARTICLE X
Section
1: In the absence of the president the
Vice-President, shall preside at all regular or special meetings of the Board
of Directors and of the Corporation, cast the deciding vote in case of a tie,
and perform such other duties as are usually incident to the office. The
President shall have power to appoint a Corresponding Secretary, if necessary,
who shall perform the duties hereinafter mentioned, and shall serve during the
pleasure of the President. The President
and Vice-President and other officers shall serve without salary.
Section
2: In the absence of the President, Vice
President or Secretary-Treasurer at any meeting of the Corporation or Board of
Directors, any member may be elected to preside by a majority vote of those
present, and shall have the same powers as the President for that meeting. Any officer or board member who misses three
consecutive board meetings can be replaced by the Chief Poggie with approval of
the Board of Directors.
Section
3: The Secretary shall keep a full and
complete record of the proceedings of all meetings of the Corporation and the
meetings of the Board of Directors, and shall preserve all records in proper
books furnished by and which shall remain the property of the Corporation, and
shall hand such books and records over to the successor in office within ten
days after the election of such successor.
The Secretary shall serve without salary.
Section
4: The Treasurer shall keep a roll of
all members, collect all dues and initiation fees, mail to all members their
membership cards, shall have in custody all monies of the Corporation and shall
pay all bills, claims or rewards, but only on warrants approved by the Board of
Directors and/or the voting members. The
Treasurer shall keep an accurate account of all receipts and disbursements and
shall exhibit a full statement of the financial affairs of the Corporation at
each regular annual meeting, or to the Board of Directors at their
request. The Board of Directors may, at
their discretion, require the Treasurer to furnish a bond as security, the
expense of such bond shall be paid by the Corporation. The President shall appoint at the discretion
of the Board of Directors a committee of at least 5 members, one
of
which shall be the Treasurer, to serve on a finance committee. The Treasurer
shall hand over to the successor in office within ten days after election of
such successor a complete and correct financial statement together with all
funds, books and records pertaining to the office.
Section
5: No member or members shall commit any
club monies, not budgeted, in excess of $25 without prior review by the Finance
Committee and/or approval by the board of Directors.
Section
6: The Corresponding Secretary, if one
is appointed, shall issue call for all meetings, keep a roster of the officers
and members, notify officers and committees of their election and appointment,
carry on and have charge of all correspondence of the Corporation, and shall
make such reports to the regular annual meeting as may be directed by the Board
of Directors.
Section
7: No chairman of the Corporation shall
at anytime assess the members during a meeting for other than misconduct fines
not to exceed twenty-five cents. All
donations shall be voluntary.
ARTICLE XI
Section
1: A. The election of the President,
Vice-President, Secretary and/or Treasurer and Game Warden shall be by ballot
at the annual meeting. By unanimous
consent of the meeting, formal ballot may be dispensed with.
B.
A Board of six Directors shall also be elected: Two for one year, two for two years, two for
three years. But at the end of the first
year the office of the one year Directors shall become a three year office, and
the same shall apply to the two year Directors office, so that all Directors
shall eventually serve three years.
C. Two additional associate Directors may be
appointed by the President and approved by the Directors, with the concurrence
of the Corporation in their absence.
Associate Directors shall have voting privileges on the Board of
Directors, and shall have been paid-up members of the Corporation, in good
standing, and shall serve for one year unless reappointed.
Section
2: In case of failure to elect officers
and directors at any annual meeting because of the lack of a quorum, or for any
other reason, the officers and directors then in office shall hold over until
their successors are elected.
Section
3: In case of failure to elect officers
and directors at any annul meeting the President and Secretary of the Corporation
shall, upon the written request of twenty-five (25) members of the Corporation,
call a special meeting of the Corporation to be held within thirty (30) days
from date of such call, for the purpose of electing officers and directors and
after such special meeting the elected officers shall immediately assume their
respective offices.
ARTICLE XII
Section
1: The regular annual meeting of the
Corporation shall be held on the third Wednesday of December of each year for
the election of officers and directors for the ensuing year. Regular social and business meetings shall be
held on the third Wednesday of each month, unless otherwise ordered.
Section
2: Special meetings of the Corporation
may be called by the President when deemed that such meeting is in the interest
of the Corporation.
Section
3: Special meetings of the Corporation
shall be called upon a request of a majority of the Board of Directors.
Section
4: Meetings of the Board of Directors
may be called at any time by the President, or shall be called upon the request
of four (4) members of the Board with approval of the President. Regular meetings of the Board of Directors
and Officers shall be on Tuesday of the week prior to the regular Wednesday
meeting of the Corporation.
ARTICLE XIII
Section
1: The President shall within 30 days
after election appoint standing committees (standing committees usually consist
of the following: Resolutions, Legislation, Membership, Publicity,
Entertainment, Educational, Game Fish, Salmon, Pollution, etc.)
Section
2: The duties of such committees shall
be as follows: (Duties of each committee shall be outlined by the President
when committees are appointed.) The
Standing Committees shall report at the regular monthly meetings as requested
by the President.
ARTICLE XIV
Special
committees may be appointed by the President for any purpose within the scope
of the Corporation, and such committees shall make written reports and file
same with the Secretary, and also present a copy thereof to the Corporation at
the next meeting after their appointment.
Such committees may make verbal reports in lieu of written reports as
requested by the President.
ARTICLE XV
Section
1: The Board of Directors shall have
control and management of the property affairs of the Corporation. Any and all action shall be by two-thirds
vote of the entire board.
Section
2: The Board of Directors shall have
full power to suspend or expel any officer of the Corporation or member of the
Board of Directors on receiving evidence of the unfaithful discharge of duties
only after due notice of the charges and an opportunity for defense has been
given the accused, and said Board shall have the power to fill any vacancy
occasioned by such suspension or expulsion until the next annual election.
Section
3: The Board of Directors shall also
give prior approval to all standing and special committee appointments made by
the President and prior approval to all awards to be made by the Corporation,
and shall give prior approval to all correspondence under the name of the Corporation.
ARTICLE XVI
Twenty-five
(25) paid-up members shall constitute a quorum for the transaction of business
of any special or regular meeting of the Corporation.
ARTICLE XVII
The
Board of Directors shall have full power to fill any vacancy which shall occur
from death, resignation or otherwise, and any such appointment shall be valid
until the next annual election.
ARTICLE XVIII
Resignations
of officers or members in good standing may be accepted by two-thirds vote of
the members present at any regular meeting after notice in writing has been
given the Secretary.
ARTICLE XIX
Any
questions as to the meaning or construction of these By-Laws shall be decided
by the Board of Directors, and their decision shall control and be binding,
thereafter until rescinded by the Corporation.
ARTICLE XX
Any
matters not particularly provided for in these By-Laws shall be controlled by
the Board of Directors, and the decision of two-thirds of said Board shall be
final and binding upon the Corporation.
ARTICLE XXI
Section
1: These By-Laws shall not be amended
except by a two-thirds vote of the paid-up members present at an annual meeting
of the Corporation, or a special meeting called for that purpose.
Section
2: A notice of proposed changes of the Corporations
By-Laws shall be posted in the newsletter and copies of the changes made
available at the next general meeting.
ARTICLE XXII
The order of business at any annual
or other regular meeting shall be:
Section 1: Introduction of Guests.
Section 2: Roll call of Officers.
Section 3:
Section 4: Reports of Officers.
Section 5: Reports of standing committees.
Section 6: Reports of special committees.
Section 7: Proposals for membership - Introduction of
New Members.
Section 8: Unfinished business.
Section 9: New business.
Section 10: Communications.
Section 11: Election of Officers
(annual meeting only).
Section 12: Adjournment.
ARTICLE XXIII
It
shall be the duty of the Game Warden, to see that the orders of the President
are carried out and to collect all fines assessed. The Game Warden shall have charge of the
Salmon Box used for the collection of fines, which shall be returned to the
Treasurer at the close of the meeting.
In the absence of the Game Warden, the Chair shall appoint a temporary
Game Warden.
Section
1: It shall be the duty of each member
to address fellow members by the first or given name,
with
the prefix “Poggie”, and the chair with the prefix “Chief Poggie.”
Section
2: Profane, vulgar and obscene language
shall not be used by any member or guest during a
meeting.
Section
3: Buttons - Regular club membership
buttons may be approved by the Board of Directors with
concurrence
of the Corporation.
Section
4: Button Awards – Merit button awards
to members will be made for the largest fish caught
January
1st to December 31st of each year. To qualify for a button award, members’ dues
must be paid to date of the fish caught.
Section
5: First prize fish in all divisions, in
addition to button awards, shall receive an appropriate
trophy
as approved by the Board of Directors
Section
6: Awards shall be made in compliance
with the current contest rules.
ARTICLE XXIV
Section
1: Should this Corporation at any time
in the future decide to disband, dissolve or liquidate, then any funds of
assets belonging to said Corporation shall be donated to the “Natural Resources
& Wildlife Foundation, Inc,” a Washington Corporation, after any an all
debts and/or obligations owing have been met.
Section
2: Should the said “Natural Resources
& Wildlife Foundation, Inc” cease to exist at any time, then this Corporation
shall take legal appropriate steps to appoint another beneficiary.
END
This copy of the By-Laws of the Poggie Club of Washington, Seattle Chapter, was retyped by John Mataka then Secretary of this Corporation. It reflects one change from the original By-Laws as follows:
Article V Section 1. Change annual dues to $20; additional family members residing at the same residence $15.00
Submitted this 11th day of January 2005
